AI systems for orthopedic companies · Private orthopedic operations
OrthoOps AI is a private, owned AI operations system for orthopedic companies and surgical distributorships. Four AI agents — plus unlimited custom specialists — handle pricing lookups, D-ticket capture, PO tracking, tray questions, reporting, and rep support from a single dedicated machine you own.
Runs on any computer — Mac, Windows, or Linux — as long as it's a dedicated machine that stays on. A Mac Mini is a great low‑cost option.
Built on OpenClaw — running on a computer you own.
This is a real, working AI agent system — not a concept. OpenClaw is the open‑source AI agent platform underneath it, and it runs on a dedicated computer sitting in your office (Mac, Windows, or Linux — a Mac Mini works great). No cloud tenancy. No subscription to someone else's black box. You can see it, touch it, and it's yours.
The problem
Every orthopedic distributor knows the drill. Reps texting for contract prices at 11pm before a 7am case. Delivery tickets photographed, forgotten, and chased at month‑end. PO status living in someone's head. Trays that vanish between the loaner desk and the loading dock. Reporting that takes a week to assemble and is stale the day it lands.
Account contracts, GPO tiers, list price — buried in files only one person can navigate. Every lookup is an interruption; every guess is margin at risk.
D‑tickets, POs, packing slips — handwritten, photographed, half‑filed. The data exists, but nobody can query it, and errors surface weeks later.
Surgical trays and inventory move through hospitals daily with no live picture of where anything is. Receiving is a scavenger hunt.
The solution
Software vendors want you on a subscription forever, with your data in their cloud. OrthoOps AI is the opposite: a complete AI system for orthopedic companies, installed on one dedicated computer you own, built organic to your distributorship, and handed to you.
Everything runs on a machine in your office. Your pricing files, contracts, and rep data never leave the building. No cloud tenancy, no vendor access, nothing shared with anyone — including us.
There's no generic template. Your agents are written for your people, your manufacturers, your hospitals, your scope rules — and they keep learning your business every day they run.
Built on OpenClaw, the open‑source AI agent platform. No proprietary lock‑in. If we disappeared tomorrow, your system keeps running — because you own it.
AI processing typically runs $400–1,000/month at scale — your own API usage, paid directly. No subscriptions, no platform fees, no per‑seat charges stacked on top.
How it works
The same path, whichever tier you pick — the only variable is how far Brian takes it. There's nothing to download and nothing to “self‑install”: your system is built organic to your distributorship, on your machine.
You call Brian. He learns your distributorship live — your people, your manufacturers, your workflows, how you actually run. No pressure, no hard sell.
Pricing files, contracts, PO history, rep roster, surgeon NPI list. Brian guides you through exactly what to pull. The richer the data, the faster your agents become useful.
OpenClaw installed on your dedicated computer, agents written for your specific business — your names, your scope rules, your folder structure. Built on your machine, owned by you.
Your team uses each agent on real work — real tickets, real POs, real lookups — while Brian tunes it on real patterns until it runs itself. Your team is trained one‑by‑one on their own Telegram surfaces.
The machine is yours, the system is yours, the data is yours. Run it solo, or keep a tiered support retainer for monitoring, fixes, back‑ports, and upgrade guidance. Full workflow evolution is reserved for Full Automation clients.
What it does
Each agent lives in its own Telegram group with its own scope, its own memory, and its own humans. Same architecture, different job. Here's what they actually do.
A rep texts a part number and a hospital — the contract price comes back in under a second from your loaded pricing files. Account‑specific contract first, then GPO, then list. No calls, no spreadsheets, no guessing.
Rep photographs a delivery ticket — even handwritten. Vision AI extracts every field, files the photo, cross‑references pricing, and confirms with a one‑line summary. Anything illegible gets a question, not a guess.
Every purchase order tracked from issue to receipt. Inbound freight reconciled against open POs, variances flagged, and the master file kept current — without anyone babysitting a spreadsheet.
Every surgical tray's location — at base, at facility, in transit, returned — in an append‑only movement log. Ask “where's tray #45?” and get its last three movements in one line. Weekly inventory reconciliation with variances flagged.
“Who's the surgeon at Mercy who does spine?” Surgeon NPI lists, hospital rosters, preferences, and pricing exceptions — queryable from the field, and growing sharper with every interaction.
Ask how the business is doing and get an answer a human wrote for a human — month‑end summaries, AR aging, rep activity, whatever your team assembles manually today, delivered on demand.
AR/AP, monthly P&L, commission reconciliation — a dedicated financial surface kept strictly separate from admin and sales. Per‑rep isolation enforced: sales agents never see commission data.
Compliance, manufacturer relations, per‑rep analyzers, finance surfaces — each agent gets its own scope, memory, and escalation path. Full Automation includes up to 5 automation agents; larger buildouts are quoted separately.
The system accumulates thousands of orthopedic micro‑rules from how your distributorship actually operates — and applies them automatically at every step. Manufacturer‑agnostic: your files, your roster, your rules.
Pricing
Three ways in — from a working install to a fully automated back office. Every system is built for your distributorship specifically; the only thing that changes is how far Brian takes it.
$1,000
Best for owners who'll build it out themselves from a working base.
Call Brian to start$5,000
$20,000
Brian stays available beyond the included recovery window: Basic Install support is $750/mo, Full Setup support is $1,200/mo, and Full Automation support is $1,500/mo with ongoing workflow and agent evolution included. Included support is break/fix only; new agents, expanded workflows, and getting agents to do new jobs are retainer or upgrade work.
All sales final. OpenClaw is a powerful platform and one bad prompt can break things — customer‑side issues aren't insured. Included support covers recovery only: broken installs, terminal-level fixes, and getting the original handoff back online. New agents, new departments, expanded workflows, and major automation work are retainer or upgrade work. Ongoing AI processing (your own API usage) typically runs $400–1,000/mo at scale — no platform fees, no per‑seat charges.
For individual reps
Don't wait for your distributor to buy the full system. Get your own Telegram‑based AI right now — loaded with orthopedic surgical knowledge and sized for one rep. Same technology the distributors run.
Who built this
OrthoOps AI isn't a demo or a pitch deck. It's the real system Brian uses to run his own surgical‑industry operation, every single day. He knows what breaks at 6am on delivery day — because he's the one who fixed it.
The system already powers a live surgical‑industry operation daily — pricing, tickets, trays, reporting. You're buying something proven, not something imagined.
No salespeople, no account managers, no ticket queues. You call Brian, Brian answers, Brian builds it, Brian supports it. That's the whole org chart.
Your hardware, your credentials, your data. Brian never holds your real secrets — you paste your own in a handoff Zoom. When he walks away, you own everything.
Questions? Skip the form.
Call Brian · (656) 224‑8960Hardware
OrthoOps AI runs on Mac, Windows, or Linux — no exotic hardware required. What matters is that the machine is dedicated to the business and stays on 24/7.
The system needs access to your business files — and it shouldn't be able to see anything else. Keep it off your personal computer. Give the business its own machine and its own boundary.
A computer you already have, wiped clean, is a perfectly good home for the system. Or pick up an inexpensive dedicated one — this is not a big line item.
An Apple Mac Mini — M4 or newer, 16GB RAM, 512GB — for about $799. Quiet, tiny, sits on a shelf and runs 24/7. A recommendation, not a requirement.
Orthopedic AI system guides
If you are looking for AI systems for orthopedic companies, orthopedic distributors, or medical device field teams, start here. These pages explain the operational fit in plain language and connect the AI category to real orthopedic work.
The core buyer-language page for orthopedic companies comparing private AI operations systems.
Pricing, tickets, POs, receiving, tray movement, and rep support in one owned system.
How OrthoOps AI becomes the operating memory of a surgical distribution business.
A broader medical-device distribution page that still points back to the orthopedic wedge.
FAQ
Any reasonably modern computer — Mac, Windows, or Linux — that can stay on 24/7. Use a dedicated machine, not your personal computer: the system needs access to your business files, and you don't want it able to see everything else on your personal device. An old computer wiped clean works great, or buy an inexpensive dedicated one. Our go‑to recommendation is a Mac Mini (M4 or newer, 16GB, 512GB) for about $799 — but it's a recommendation, not a requirement.
Everything runs on your hardware. No cloud. No vendor access. Nothing leaves your office, and you own all of it. Brian never holds your real credentials — you paste your own secrets in a handoff Zoom.
Basic Install: ~3 days to get one orchestrator agent running on the computer/browser interface. Full Setup: ~1–2 weeks to add Telegram, organize your folders and documents, wire up to 3 agents, and hand the machine back — plus 2 weeks of recovery support. Full Automation: ~1 week of free prep, then 30 days of synchronous live work getting up to 5 agents actually doing the job.
Optional after launch. The included support window is recovery only: if the system breaks, goes down, or needs terminal-level help to get the original handoff running again, Brian fixes that. Retainers keep Brian available after that window for ongoing help. Building new agents, expanding workflows, or getting agents to do new jobs is retainer or upgrade work. If you start smaller, 100% of your setup fee credits toward a higher build.
You can try — OpenClaw is free and open‑source. But the architecture, agent configurations, scope rules, and orthopedic‑specific scaffolding took over a year of daily iteration on a live deployment to figure out. What you're paying for is that head start, plus Brian there to land it cleanly the first time. And there's genuinely nothing to “self‑install”: the system has to be organic to your business — you can't ship a skeleton of who your AI is going to be.
The system is manufacturer‑agnostic. The architecture, agents, and framework work for any orthopedic distributor. You load your pricing files, your rep roster, your hospital list — and the system learns your business and builds your rules.
Your customized system is licensed to your business. If you're acquired or restructure, the license is transferable to the successor entity with written consent and a transfer fee not to exceed $2,500. Otherwise: no resale, no rebrand, no redistribution.
Contact
No salespeople, no demos, no forms. A real conversation with the person who built the system and runs it every day.
For distributorships
Using the OrthoOps AI app and want it for your entire distributorship? Territory calendars, admin visibility, and rollout for your whole team — email Brian directly.