Everything runs on this. Powered by 🦞 OpenClaw.
Your data never leaves your office.
Built for orthopedic distributors. Powered by 🦞 OpenClaw — the open-source AI agent platform. Eliminate errors, cut costs, and run your operation 24/7 — all from a single Mac Mini.
Everything runs on this. Powered by 🦞 OpenClaw.
Your data never leaves your office.
What you get
How it works
Hardware you'll need
After checkout, you'll be taken straight to a private download page to grab your files — no waiting, no emails.
Questions before you buy? Call Brian directly at (656) 224-8960 — I'll walk you through everything.
What you get
What I need from you
What happens next
Be realistic about the timeline
What you get
How the 30 days work
Who this is for
Your own AI assistant. $49/month.
You don't need to wait for your distributor to buy the full system. Get your own Telegram-based AI right now — loaded with orthopedic surgical knowledge, ready to answer pricing questions, store your D-tickets and POs, and learn your hospitals and surgeons over time. Same technology the distributors use, sized for one rep.
$49/month
No setup fee · Start in under 5 minutes
Text Brian to Get Started →Or call: (656) 224-8960
For manufacturers and national distributors who want AI integrated across their entire organization — every region, every distributor, every workflow. This is not a product install. This is a multi-year digital transformation.
What this looks like
The engagement
Who this is for
Call for pricing
This is a serious conversation about a serious transformation.
Call Brian Directly →After your initial build is done, lock me in for ongoing support. I answer every call. I troubleshoot with you. I walk you through anything your system throws at you. This is direct access to the person who built the system — not a helpdesk, not a ticket queue.
What's included
What's NOT included
$999/month
Cancel anytime · No contracts
Included free for 30 days with Full Build
Call to Add Support →The Orchestrator and 3 specialist agents are your starting block — enough to run an entire orthopedic distribution operation on Day 1. Add unlimited custom agents anytime: Compliance, Analytics, Marketing, Trading, anything you need. Each new agent gets its own brain, build spec, and Telegram group.
No vaporware. Every capability listed below is live in a real orthopedic distributor operation right now — the system you're buying is built from this exact architecture.
⚡ Field Operations
Every pricing file you load gets ingested into a SQLite database. Reps text a part number and a hospital — contract price comes back in under a second. Account-specific contracts checked first, then GPO, then list price. No spreadsheet diving. No calling the office.
Rep photographs a delivery ticket in the OR — even handwritten. Vision AI extracts every field (DT#, patient initials, surgeon, facility, date, products), saves the photo to the rep's local folder, cross-references against pricing, and confirms with a one-line summary back to the rep. Anything illegible gets a confirmation question instead of a guess.
Your reps' dedicated AI agent lives in their group chat. Pricing questions, product specs, account context, competitive intel, D-ticket intake — all answered in seconds. If the AI doesn't know, it escalates to you instead of guessing. Reps never wait for office hours again.
Reps send voice messages from the car, the OR, the hallway. Audio is saved, transcribed, processed like a text message, and any intel (competitive moves, surgeon preferences, account drama) is captured into the brain automatically.
📄 Office Ops Automation
Admin drops new pricing files or PO files into the Office Ops Telegram group. A trigger pipeline runs automatically: extract → validate → cross-reference → rebuild the PO Master File — with backup before every regeneration. Manual notes columns are sacred and never overwritten.
Encrypted manufacturer statement comes in. System decrypts, joins to the PO Master File by Delivery Ticket number, verifies expected rate vs. applied rate per case, flags variances above your dispute threshold, and builds a Commission Master File with one tab per rep. Per-rep isolation is enforced — no rep ever sees another rep's data.
A web dashboard at your own subdomain (in our deployment: ops.orthoopsai.com). Auto-refreshes whenever the PO Master File or Analyzer changes. PO aging by rep, revenue trends, risk exposure, top accounts — all in real time. Reps and admins access it from anywhere on their phone.
A web-based tool at your own subdomain (in our deployment: flt-deepdive.orthoopsai.com). Upload any PO and the AI tears it apart line by line: contract price verification, D-ticket vs. PO comparison, construct detection, wasted-item analysis. The Dashboard spots the problem; the Analyzer diagnoses it. Runs on your hardware via secure Cloudflare tunnel.
Read-only access to the inboxes you choose. Watches for urgent messages, pricing file drops from corporate, PO confirmations, and action items. Alerts you on Telegram when something needs attention. The system never sends email — that stays in your hands.
📊 Documents & Pricing Engine
Pricing files, surgical reports, invoices, courier breakdowns, manufacturer notes embedded in Excel — drop them in, and the AI reads, extracts, categorizes, and files every document. PDFs, images, Excel files, even scanned handwritten forms. All vision routed through Gemini Flash for cost discipline.
Every pricing file you load builds into a single SQLite database — sub-50-millisecond lookups across every part number, every hospital contract, every GPO tier. Searchable instantly by any agent. Updates when new pricing files arrive.
You define which files trigger which workflows. Manufacturer drops new pricing? → ingest → update database → rebuild master file. Admin drops a PO batch? → extract → validate → update tracker → alert if variances. Push-button workflows running automatically once configured.
📦 Warehouse Operations
The warehouse team gets their own Telegram group with a dedicated AI. Tray check-ins, check-outs, shipment confirmations, audit photos — all logged through chat. No new software for the warehouse to learn.
Every tray move — base → facility → in-transit → returned — gets a timestamped row with operator name, carrier, tracking number. Append-only history. Tray status lookup answers "where's tray #45?" with the last 3 movements in one line.
Tray audit photos save as evidence with no auto-vision processing (intentional cost discipline — audit photos are documentation, not data extraction targets). When you specifically ask the AI to compare two photos, it does. Otherwise it just files them, dated and tagged to the tray.
🧠 Intelligence That Compounds Daily
Your system curates 2,000–3,000 micro-rules of how YOUR business actually operates day to day — then applies them through AI automation every step of the way. Pricing exceptions, hospital quirks, surgeon preferences, rep tendencies. Every correction your team makes turns into a permanent rule. Every interaction makes it smarter.
Every rep, every admin, every warehouse worker gets their own rapport file built up over time. The AI adapts its communication style to each person — short and direct for veteran reps, formal for leadership, detailed walkthroughs for new hires.
The pricing brain captures each hospital's contract patterns, construct rules, GPO affiliation, and quirks. When a new PO comes in, the system cross-checks against what that hospital is supposed to be paying — and flags any line that doesn't match.
Every operational decision produces a permanent record with evidence and reasoning, stored locally. A two-tier judge (strict + lenient) reviews uncertain decisions and flags them for human review. High-confidence decisions execute automatically. Nothing slips through.
🔒 Reliability, Security & Cost Discipline
A LaunchAgent on your Mac Mini monitors the OpenClaw gateway around the clock. If anything crashes, it restarts automatically — usually before you notice. Same pattern for the dashboard and analyzer apps.
Master files, dashboards, and reports run through automated verification checks before they're produced. If a key number doesn't add up, the build halts and flags the issue — you never see a wrong number get shipped to your team.
Intelligent session management keeps API costs predictable. Automatic resets, token limits, and model routing (cheap models for routine work, smart models only when needed) ensure you're never surprised by a bill. Runs under $1,000/month at scale.
Optional flat-rate filesystem worker ($20/month subscription) handles the heaviest operations — 900K+ row pricing lookups, multi-folder file searches, batch document parsing. Eliminates per-token costs on the most expensive tasks. Your orchestrator delegates heavy reads, gets structured JSON back, and verifies the results.
Zero cloud setup required. Files live locally on your Mac Mini — fast, private, always accessible. Your orchestrator auto-creates the entire folder structure on first run. No Google Drive. No API keys to manage. No service accounts. No domain name purchase needed. Email runs through the standard Mac Mail app with any address you already own.
Every operational function gets built the same way: Foundation → Brain → Build Spec → Output. Once you've watched your AI build the first pyramid (usually PO processing), you can build any new function the same way — commission, warehouse, compliance, marketing, anything. The framework is what makes the system actually extensible.
That's 25 live capabilities running today in a real orthopedic distributor operation — and it keeps growing as your system accumulates new micro-rules from real surgical cases, real PO processing, and real field interactions. You're not buying software. You're buying the architecture and framework that turns your day-to-day reality into encoded operational intelligence — then applies it automatically. Plus unlimited custom agents you can add anytime for whatever YOUR business needs next.
Real answers. No marketing fluff.
Apple Mac Mini (M4 or newer), 16GB RAM, 512GB storage. About $799. Runs 24/7 on your desk. That's it.
AI processing fees run under $1,000/month once fully built and running at scale (typical range $400–1,000 depending on team size and volume). During the build phase, expect ~$2,000 in API costs to train and configure. No subscriptions. No platform fees. No per-seat charges. Just API usage — and it gets cheaper as models improve.
No. They use Telegram — works like any group chat. If they can text, they can use this. Most reps figure it out in under 5 minutes.
Everything runs on YOUR hardware. No cloud. No vendor has access. Nothing leaves your office. You own it all.
Pre-Installed: AI responds within minutes of plugging in. Full deployment: 6-8 weeks depending on your pace. Full Onboarding: 90 days with hands-on support the whole way.
You can try. OpenClaw is free and open-source. But the architecture, the Pyramid Framework, the 4 agent configurations, the commission and PO build specs, and the pricing database setup took over a year of daily iteration on a live deployment to figure out. Your system then accumulates its own 2,000–3,000 micro-rules from how YOUR business actually runs — applied automatically through AI. The framework is what you're buying. Your moat is what your system builds for you.
The File ($2,999): 14-day refund if you haven't started the build.
Pre-Installed ($8,999): 30-day satisfaction guarantee minus hardware costs.
Full Build ($20,000): Milestone-based — you only pay for work completed.
The system is manufacturer-agnostic. The structure, agents, and framework work for any orthopedic distributor. You load YOUR pricing files, YOUR rep roster, YOUR hospital list — and the system learns YOUR business and builds YOUR rules.
I built this system. I use it every single day to run a real orthopedic distributor operation.
I'll answer any question you have — no salespeople, no demos, just a real conversation.
